\nAbout us

Get on board with Damen Naval, along with more than 1,200 professionals based in Vlissingen, Schiedam, Romania, Germany, and Indonesia. We are the marine division of the family-owned Damen Shipyards Group which employs globally 12,000 professionals. Damen Naval supplies advanced naval vessels to customers all over the world. With a passion for technological innovation and sustainable solutions, we continue to push the boundaries in the shipbuilding sector. You can be part of our team! Are you ready for duty?

The role

As the Project Secretary you hold a crucial role in ensuring high-impact projects at Damen Naval in Germany are completed according to the set deadline and confidentiality. With multiple interdependent sub-projects running parallel, you ensure the collaboration and communication runs as planned and all (digital) documents are accessible and stored according to the confidentiality and authorization levels. Your responsibilities will span from managing schedules, facilitating meetings and handling (external) communications and supporting the project management. Your excellent planning and communication competences will be vital to the successful delivery of multi-purpose combat ships for the German Navy

Key accountabilities

As Project Secretary your key responsibilities will include:

• Efficiently managing the schedules of Project Directors and Project Managers by planning meetings, gathering the necessary information for each meeting, and take accurate meeting minutes.
• Ensuring the topics to be discussed align with the authorization levels of the (external) stakeholders at all times.
• Receive phone calls, screen and assess purpose and redirect accordingly, ensuring a professional and organized approach.
• Manage all sensitive and confidential documents securely, and create presentations, documents, and other relevant statements compliant with the authorization of the audience.
• Provide other comprehensive administrative assistance by dealing with the correspondence, email management, visitor handling, and addressing inquiries.
• Organize visits, company ceremonies, business trips, and special events such as anniversaries or farewell receptions.

Skills & experience

To excel as Project Secretary you should possess the following qualifications and qualities:

• Several years of experience working in a high-stakes corporate context with strict confidentiality levels.
• A confidential demeanour, feeling comfortable to purposefully withhold (specific) information to outsiders.
• Acute sense of sensibility of information and effective way to (un)disclose this orally or in writing.
• Proven experience in successfully planning high-stakes meeting and facilitating the information flow.
• Proficiency in collecting and interpreting data and compiling management information.
• Strong command of both German and English, both written and verbal.
• Excellent communication, organizational, and multitasking skills are essential for success in this role.
• Excellent antecedents as a pre-employment security screening are a standard part of the recruitment procedure.
• Permanent multiyear EU citizenship combined with permanent EU work visa are all requirements of the recruitment process for viable candidates, given the military nature of clients and projects.

What we offer

At Damen Naval, we highly value our employees, and we will support your professional and personal development. We also provide our employees with:

• A competitive salary and Christmas gratitude.
• 30 holidays.

Other

Are you interested in the position of Project Secretary, and do you recognise yourself in the job description? Please respond directly via the with your cv and motivation letter along with your monthly salary indication based on a fulltime workweek.

For more information about the vacancy, Damen Naval or the application process, please visit the website, the or call the Corporate Recruitment department on +31 (0)118- 485 000.

Please note that only candidates with a permanent EU citizenship together with a valid permanent EU work visa can be considered as viable candidates. A pre-employment and security screening and investigation form part of the recruitment process. #LI-DNS1

Damen Naval does not approve commercial, contractor and/or agency or other commercial use of this advertisement. Proposing candidates without invitation is not appreciated and they will not be considered.\n \n \n \n \n \n

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